Purchasing

Key Features and Benefits

Through PlanetBids™, vendors can:

View current solicitations and access all related documents, including specifications, addenda, and drawings
Register as a vendor and manage profile information online (available to contractors, subcontractors, suppliers, and consultants)
Receive automatic email notifications of bid opportunities based on selected category codes
Download solicitation documents at no cost (registration required), which adds the vendor to the project’s Prospective Bidders List
Submit questions through the system and receive automatic notifications when responses or addenda are issued
Submit bids electronically (some solicitations may also require a hard-copy submittal)

Vendor Registration

Only vendors registered in PlanetBids™ are eligible to submit bids for District solicitations.

To begin, click here to register. Once registration is complete, you may immediately access the Bid Opportunities tab to view active solicitations.

During registration, vendors are asked to select category codes that describe the goods and/or services they provide. Email notifications are based on these selections, so vendors are encouraged to choose all applicable categories.

Vendors are also encouraged to include an alternate contact email address to ensure timely receipt of District notifications.

After completing registration, you will receive a confirmation email containing your username and password. Please retain this email for your records. If you do not receive the confirmation, check your junk or spam folder, as firewall settings may block automated messages.

How to View and Submit Bids

When you receive an email notification for a District business opportunity:

1. Click the project title link in the email to access the Bid Information page.

2. Review the summary information to determine your interest.

3. Log in to download documents, submit questions, or submit a bid.

Vendors are responsible for reviewing and downloading all solicitation documents, including Terms and Conditions, General Provisions, agreements, and any issued addenda. It is the vendor’s responsibility to ensure they are working from the most current version of the bid documents.

Bids must be submitted on or before the deadline indicated in PlanetBids™. Late bids will not be accepted. Vendors may begin a bid submission at any time and may save, modify, or withdraw their bid up until the submission deadline. Submitted bid information is viewable only by the vendor prior to bid opening.

Upon award of a first contract with the District, the successful vendor will be required to submit a completed IRS Form W-9.

Purchasing

CVWD PlanetBids™

Contact Us

Hours

Site Links